Understanding QA Roles and Responsibilities

Understanding QA Roles and Responsibilities

The software development process relies on collaboration among experts, each with defined roles. Understanding these roles is crucial for effective management and optimizing contributions throughout the software development life cycle (SDLC).

QA roles, responsibilities, and skills

QA roles, responsibilities, and skills

The table below outlines typical quality assurance (QA) roles along with their respective responsibilities and required skills. It’s worth noting that job titles and responsibilities may vary between companies and industries. Additionally, organizational structure, product specifics, and release cycles can influence these roles.

QA EngineerConduct automated and manual testing, identify bugs, and contribute to the test automation framework•Proficiency in automated testing tools and scripting languages
•Strong understanding of manual testing principles
•Experience in test automation
QA AnalystFocus on manual testing within the development team, participate in test planning and documentation•Strong manual testing skills
•Attention to detail 
•Ability to collaborate with developers and contribute to test planning
QA LeadCoordinate overall testing strategy, provide technical guidance, oversee QA efforts•Technical expertise in automation and manual testing
•Leadership and coordination skills
•Experience in defining testing strategies
QA/Test ManagerOversee QA team, ensure quality standards are met, manage resources and timelines•Strong analytical and project management skills
•Leadership and team-building abilities
•Experience in QA management and quality assurance processes
QA/Test ArchitectDefine testing tool and integration architecture, provide technical guidance•Deep knowledge of testing tools, frameworks, and integrations
•Understanding of CI/CD pipelines
•Experience in designing testing architectures
Software Development EngineerCreate unit tests, develop and execute tests at a low level, and collaborate with QA on test coverage•Proficiency in unit test creation and overall test development
•Understanding of testing principles and collaboration with QA teams
In Test (SDET)Develop and execute automated tests, maintain test infrastructure, collaborate with developers•Proficiency in test automation tools and scripting languages
•Strong technical skills in automation and testing frameworks
•Understanding of software development practices

The roles and responsibilities depicted in the table above illustrate the diverse tasks within QA. However, a robust understanding of the software testing process is fundamental across these roles. Additional responsibilities for all QA team members encompass:

  1. Exploratory testing: Adapting testing strategies dynamically to explore software functionality thoroughly.
  2. Regression testing: Ensuring updates or enhancements do not adversely affect existing features.
  3. Defect tracking and reporting: Identifying, logging, and meticulously tracking defects, accompanied by comprehensive reporting.
  4. Test documentation: Maintaining meticulous documentation of test plans, cases, and results to ensure clarity and traceability.
  5. Collaboration with the team: Collaborating closely with developers and product managers to ensure alignment and deliver high-quality outcomes.
  6. User acceptance testing: Engaging with end-users to validate software functionality and ascertain alignment with user needs and expectations.
  7. Non-functional testing: Assessing software performance, reliability, and other non-functional aspects to ensure robustness and user satisfaction.
  8. Testing tools: Staying abreast of the latest testing tools and methodologies, including automation platforms, to enhance efficiency and effectiveness in testing processes.
  9. Test planning and execution: Continually strategizing and executing tests throughout the development process, ensuring comprehensive coverage and prompt feedback.

The roles mentioned offer diverse career paths within the QA field. Quality assurance professionals can progress from hands-on testing roles to more strategic positions, such as a test engineering architect focusing on framework development or test managers mentoring and building teams in large-scale organizations. 

These career paths may include transitioning into people management roles, overseeing teams of QA engineers and analysts, or assuming responsibilities as test managers who guide testing strategies and processes across projects and teams. This progression allows individuals to leverage their expertise in software testing while also developing leadership, management, and strategic planning skills essential for driving quality and efficiency in software development.

How to organize QA effectively 

In many cases, the QA organization operates within the software development business unit.

In many cases, the QA organization operates within the software development business unit. Some companies opt to separate development and QA units, but consolidating them will enhance collaboration. 

In agile methodologies like Scrum or Kanban, QA professionals are integrated directly into teams and contribute throughout the SDLC. This fosters collaboration with product managers and developers, embedding a quality mindset from the outset.

A test manager may oversee testing activities, while test architects provide support with testing frameworks and tools. Additionally, a QA team lead nurtures the growth of QA professionals and collaborates with development team leaders to identify necessary skills for projects.

Regardless of the organization of your company’s development team, there are key considerations for organizing QA professionals. Clear objectives and goals aligned with product and development objectives, ideally linked to the company strategy, provide focus. This alignment aids in prioritizing testing activities based on risk, criticality, and project timelines. It also assists QA team leaders in staffing development teams appropriately.

Once QA professionals are integrated into development teams and testing strategies are aligned with company processes, defining and tracking key performance indicators (KPIs) and metrics for QA processes becomes essential. Regular reporting on QA effectiveness facilitates identifying areas for improvement, promoting transparency, and strengthening the importance of software testing throughout the organization. Sharing these reports with stakeholders provides insight into the current state of product quality.

With TestRail, you can generate comprehensive project reports to make data-driven decisions faster. Test analytics and reports give you the full picture of your quality operations.

Image: With TestRail, you can generate comprehensive project reports to make data-driven decisions faster. Test analytics and reports give you the full picture of your quality operations.

The role of QA professionals in the software development life cycle (SDLC)

The role of QA professionals in the software development life cycle (SDLC)

Planning and design

Early involvement of QA professionals is crucial in the SDLC. The industry term “shift left” emphasizes integrating QA early in the entire life cycle, ideally from project inception. This proactive approach mitigates risks and ensures that quality considerations are integrated into the planning and design phases.


In collaboration with developers, QA professionals closely assess code quality and identify potential issues through static testing. By addressing code quality concerns early on, they contribute to maintaining high standards throughout the coding phase.


After collaborating with developers to ensure code quality, QA professionals proceed to the testing phase. Here, they meticulously develop test cases and prepare test data to verify software functionality and performance. Their goal is to ensure that requirements are clear, testable, and aligned with business objectives. Utilizing various testing methods, such as exploratory testing and acceptance testing, QA professionals thoroughly evaluate both functional and non-functional aspects of the software, including accessibility, usability, security, and performance. This comprehensive approach to testing ensures that the software meets the highest quality standards before moving forward in the development process.


In tandem with developers, QA professionals determine which test cases to automate to ensure comprehensive coverage across the entire tech stack. This strategic distribution of automated tests, from unit tests to end-to-end UI tests, safeguards critical areas of the product and enhances its readiness for release.


As new product features near deployment, QA professionals perform final regression testing to ensure existing functionality remains intact. By optimizing the testing process for efficiency—speeding up execution, maximizing resource use, automating tests, and integrating them into the CI/CD pipeline—QA teams facilitate timely issue identification and resolution, ensuring the smooth deployment of features.

Ensuring system stability is paramount during the monitoring phase. Monitoring dashboards and alerting systems play vital roles in providing timely technical feedback on the system’s health. These tools enable teams to swiftly identify and address any potential issues, thereby maintaining the product’s stability and reliability post-release.

The top 3 essential skills for a QA professional

The top 3 essential skills for a QA professional include, Functional and non-functional testing skills, Communication and analytical skills, Technical skills

The top three essential skills for QA professionals are:

  • Functional and non-functional testing skills
  • Communication and analytical skills
  • Technical skills

Functional and non-functional testing skills:

QA professionals must possess strong expertise in both functional and non-functional testing. This includes the ability to thoroughly test software functionality and assess non-functional aspects such as performance, security, and usability.

Communication and analytical skills:

Effective communication is crucial for QA professionals as they interact with various stakeholders, adapting their language and style to different audiences. Additionally, problem-solving and analytical skills are essential for understanding business values, investigating issues, and conducting risk assessments.

Technical skills:

QA professionals must have a comprehensive understanding of the technical aspects of testing. This includes knowledge of internal systems, the ability to collaborate with developers and proficiency in implementing automated scripts for testing purposes.

Continuous learning and skill improvement:

Continuous learning and improving technical skills are indispensable for QA professionals. Fostering a culture of continuous learning and improvement is essential for both individuals and companies. In the rapidly evolving IT landscape, staying relevant requires a commitment to continuous growth and adaptation.

The TestRail Academy provides free and regularly updated multimedia courses where you can learn best practices, master product features and train your team at scale!

Image: The TestRail Academy provides free and regularly updated multimedia courses where you can learn best practices, master product features, and train your team at scale!

How to build a strong QA organization

When assembling a QA organization or team, your primary objective is to recruit individuals with the right skills and expertise to form a cohesive unit.

When assembling a QA organization or team, your primary objective is to recruit individuals with the right skills and expertise to form a cohesive unit. Start by aligning QA goals with the company’s strategic objectives, ensuring that the team’s efforts contribute directly to overarching company goals. This alignment allows you to identify the specific skills and competencies required for each role within the QA team, taking into account both technical proficiencies and soft skills.

Collaborate closely with HR to develop comprehensive job descriptions that accurately reflect the demands of each QA role and the broader organizational requirements. Clear and detailed job descriptions facilitate the recruitment process by attracting candidates who possess the necessary skills and share the company’s vision.

Once the team is assembled, conduct a thorough assessment of each member’s skills and expertise to ensure they align with the organization’s needs. This evaluation enables you to strategically allocate QA professionals to various projects and tasks based on their individual strengths, optimizing the team’s performance and effectiveness.

Establishing a culture of continuous learning and development is crucial for sustaining the team’s success over the long term. Encourage team members to participate in training programs, knowledge-sharing sessions, and regular retrospectives to enhance their skills and stay abreast of industry trends and QA best practices. By fostering an environment that values growth and improvement, you empower QA professionals to adapt to evolving challenges and drive ongoing success within the organization.

Building a strong QA organization requires aligning team goals with company objectives, recruiting individuals with the right skills, and fostering a culture of continuous learning and development. By following these principles, you can assemble a high-performing QA team capable of delivering exceptional results and driving the company’s success forward.

In addition to having the right personnel, it’s essential to consider utilizing testing tools within your organization. Test management tools like TestRail offer valuable features that increase transparency throughout the testing process. 

In TestRail you can centralize all of your automated, exploratory, and manual testing activities to make it easier to access and manage test assets, reduce duplication, and ensure consistency across the testing process

Image: In TestRail, you can centralize all of your testing activities to facilitate access and management of test assets, reduce duplication, and ensure consistency throughout the testing process.

Adapting to the evolving landscape of QA

As technology continues to advance, the role of QA professionals is becoming increasingly complex and challenging. F

As technology continues to advance, the role of QA professionals is becoming increasingly complex and challenging. For example, integrating artificial intelligence (AI) and machine learning (ML) presents novel challenges for QA professionals. 

These systems’ ability to learn and adapt requires innovative testing approaches to ensure accurate performance assessment. Traditional methods may struggle to validate complex algorithms, necessitating the development of new testing methodologies tailored to AI and ML technologies.

In response to these developments, QA professionals must adopt a continuous learning mindset to remain relevant in the ever-evolving tech industry. As job roles and responsibilities shift towards new technologies, staying abreast of emerging trends and acquiring relevant skills becomes imperative for success.

The bottom line is that the future of QA demands a proactive approach to learning and adaptation as QA professionals navigate the complexities of testing in a rapidly evolving technological landscape.

Ready to elevate your testing skills and stay ahead in the tech landscape? Explore the TestRail Academy, a free resource for comprehensive training and certifications in software testing!

Daniel loves digital products with high quality, be it web or native mobile applications. Currently, he is working as Head of Product Quality Engineering at MaibornWolff in Germany, where he shapes the future of testing for his clients. At the same time, Daniel is diving into the world of AI to see how software testers can benefit from it.

In the past 15 years, he worked as Lead Software Test Engineer for different native mobile apps and products.

Daniel wrote two books – Hands-On Mobile App Testing and Smartwatch App Testing, and is a frequent blogger at www.adventuresinqa.com and conference speaker. In 2022 he also created his YouTube Channel about Software Testing.

Get in touch with him via LinkedIn / Twitter / YouTube

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