Why Choose TestRail Over Spreadsheets?

Users switching from Excel or Google Sheets to TestRail report increased efficiency, improved release quality, more frequent releases, and more. Learn how TestRail can make a difference on your QA team with a 14-day free trial.
Comparison Page Header
While Google Sheets and Excel spreadsheets have their place, they were never meant to be a test management solution or to function as databases for historical test activity. Compare how TestRail enables testing, QA, and development teams to deliver higher-quality software without the classic headaches of managing tests in a spreadsheet. Or, start a 14-day free trial and find out for yourself!

Compare TestRail vs. Spreadsheets


Security: Set clear role-based access policies and security permissions across users and projects

Traceability: Create and schedule traceability and coverage reports with the click of a button

Collaboration: Assign and coordinate testing efforts across a team in one central place

Reporting: Track testing progress with real-time dashboards and charts

Scalability: Easily track and organize test cases across projects

Ready to Migrate?

It's easy to migrate your test cases from Excel or Google Sheets by importing them to TestRail via CSV. Learn more in our support center and try it for yourself in a 14-day free trial:

"It's hard to believe we were using Google Sheets before TestRail. We've had nothing but success using TestRail to document test cases and plans, track the progress of test runs, and manage exploratory testing sessions."

Brian Cheney

QA Manager

How TestRail Compares to Spreadsheets



Quickly create, update, and manage test data no matter the size of your team or complexity of your testing strategy

Organize all your test cases in a central repository with hierarchical sections and subsections

Standardize your testing process and automatically document historical testing activity and results

Integrate with Jira to link testing to requirements and report bugs directly from TestRail

Integrate with test automation and CI/CD build pipelines

Manage users at an individual, group, or project level



Generate a report of requirements with their related test cases and defects with the click of a button

Produce traceability reports on multiple test runs, milestones, and releases

Easily track coverage throughout a project's lifecycle and identify areas of risk

Integrate with 20+ requirement and bug-tracking tools to provide traceability no matter what tools you use

Schedule reports to send via email or programmatically generate them with the API



Easily administer users regardless of whether you manage a large or small team

Get fine-grained access controls via custom permissions, roles, groups, and network addresses

Automatically back up your testing history for redundancy

Use in the cloud or install behind your firewall on a self-hosted server

TestRail - Modern Integrations

Deep integrations mean deeper insights

Leverage TestRail's built-in integrations and extensive API to create your ideal testing tool stack

Why users love TestRail:

  • TestRail is purpose-built for testing

  • TestRail integrates with Jira, without using Jira issues or causing performance issues

  • TestRail is fast and easy to use, making it easy to organize your testing and onboard new team members

  • TestRail gives you the ability to customize your QA processes to fit your specific testing workflows and easily integrate with your tech stack using TestRail’s extensive API, webhooks, or the TestRail CLI

  • TestRail gives you complete control over your testing processes with the ability to lock historical test execution from future changes, control user permissions through role-based security settings, and build test case review and approval workflows

  • TestRail scales with your organization, allowing you to manage thousands of test cases and millions of test executions across a single TestRail instance without slowing down

  • TestRail meets most security requirements set forth by users’ IT departments like SOC 2 Type 2 compliance, multi-factor authentication, and single sign-on

TestRail Testing Dashboard
TestRail Automation Test Run

Quality engineered for Enterprise

Compatible with security and compliance regulations but flexible enough to integrate with any workflow or tech stack. Customizable to fit any sized organization at any scale. TestRail is the only choice for enterprises looking to seriously elevate software testing.

Get total
control over
your testing

“TestRail is a great all-in-one tool for managing test repositories, creating test plans, tracking test execution progress, monitoring automation coverage, and generating insightful reports.”

Amrathraj Nayak

Engineer Manager - QA

Get total
control over
your testing

“When it comes down to preparing our test suites and test cases, we save 20% of our time using TestRail because we can create test cases and test suites faster with intuitive UI/UX.”

Jiří Malý

Senior Software Tester

Get total
control over
your testing

“TestRail improves our collaboration, efficacy, and application quality, which in turn provides the best customer experience.”

Kelli Jordan

Director of QA

Get total
control over
your testing

“TestRail enables us to deliver consistent product quality and communicate the state of testing in simple terms to management and executives.”

Moira Tuffs

Software QA Manager

Build quality processes and release with confidence